Main Conference Sponsor
Exhibition & Sponsorship
- Exhibition Stand Packages
- Promotional Marketing Opportunities
- Sponsorship Opportunities
- Advertising Opportunities
- Exhibitors’ / Sponsors’ Guidelines
Whether you are selling, promoting your company, introducing new products or services, or confirming your company’s message, take advantage of the unique exhibition, promotional and sponsorship opportunities during the premier cancer conference in Wales in 2010.
Reasons why your company or organisation should be part of the Wales Cancer Conference 2010
- The exhibition is an integral part of the conference and care has been taken to ensure a high level of exposure of the exhibition to the delegates
- Opportunity to interact with key decision makers within the cancer research and policy community in Wales
- Free 50-word company listing, including company mono-logo, in the Exhibitors’ Catalogue produced as part of the Programme Book
- Exhibitor support will be explicitly acknowledged during the sessions
- Drinks reception in the exhibition area (14 April 2010)
- Lunches and refreshments will be served within the exhibition area
- Time has been set aside within the scientific programme for Exhibition Viewing
- The poster session will be located within the exhibition area
- Post-conference mailing: the delegate list will be forwarded to your company in electronic format free of charge and can be used for one post-conference mailing to keep your company in the delegates’ minds long after the meeting is over
The Wales Cancer Conference 2010 Exhibition is the prime opportunity for companies to enhance their profile, talk one-to-one with users of their products, and build relationship with potential purchasers.
Exhibition Stand Packages
The Wales Cancer Conference 2010 Exhibition will be held in the Lower Hall (Cardiff City Hall). Exhibition space will be allocated on a first-come, first served basis.
Exhibition days:
- Wednesday 14 April 2010, 10:45 to 18:30
| Exhibition Package | Costs |
|---|---|
| Exhibition Package (commercial) 3.0m x 2.0m stand (space only) |
£800 |
| Exhibition Package (not for profit organisation) 3.0m x 2.0m stand (space only) |
£500 |
Exhibition space for not-for-profit organisations is limited and only organisations recognized as a Government entity, Learned Society or registered charitable organisations will be allowed to become not-for-profit exhibitors.
The exhibition stands are space-only and come equipped with:
- Stand carpeting as part of the carpeting of the exhibition hall
- Access to one 500-watt power socket
- One Furniture Package (one 6-foot trestle table and two chairs)
The exhibition package includes also:
- Complimentary registration for up to two company executives including refreshments and lunch and full session attendance (registrations are not transferable)
- Delegate pack including delegate list
- Free 50-word entry in Exhibitors’ Catalogue
Book
your exhibition space now
Promotional Marketing Opportunities
| Promotional Marketing Items - inserts for inclusion in Delegate Packs (provided by the sponsor for distribution) | costs |
|---|---|
| Meeting pens | £200 |
| Writing pads (minimum size A5) | £200 |
| Mouse mats | £200 |
These opportunities are available to confirmed sponsors and exhibitors only.
| Promotional literature inserts (maximum size: one-page A4) for inclusion in Delegate Packs | costs |
|---|---|
| Confirmed exhibitor | £300 |
| Non-exhibitor | £500 |
Please note that we can only accept a maximum of 10 promotional literature inserts in order to maximise the impact for the sponsors
For larger inserts please email Uta Böger-Brown at walescancerconference@biomedex.co.uk for further details.
Book
your promotional packages now
Sponsorship Opportunities
The Wales Cancer Conference is the prime opportunity for companies to enhance their profile within the cancer research community in Wales and to network with key-decision makers
Sponsorship benefits include:
- Opportunity to interact with key decision makers within the cancer research community in Wales
- Prominent acknowledgement of sponsorship support on the conference website, in meeting literature and as appropriate within scientific sessions.
- Post-conference mailing: the delegate list will be forwarded to your company free of charge and can be used for one post-conference mailing to keep your company in the delegates’ minds long after the meeting is over
- Complementary meeting registrations
Major Sponsorship Opportunity
Reinforce your company’s position as a leading player in oncology in the UK. As the sole Major Sponsor of the Wales Cancer Conference 2010 your company will enjoy the highest level of exposure at the meeting.
| Major Meeting Sponsor Package | £7000 |
|---|
Benefits include:
- Company logo, company profile and hyperlink on the home and sponsors’ page of the conference webpage as Major Sponsor
- Advert on the outside back cover of the Conference Programme and Abstracts Book
- Branding on opening meeting slide as Major Sponsor
- Company information distributed in the delegate bags
- Sponsorship of one Plenary Session
- One complementary exhibition stand (3m x 2m)
- Four complementary conference registrations (travel & accommodation not included; not transferable)
- Free 200-word entry in Exhibitors’ Catalogue
Meeting Sponsorship Opportunity
The Meeting Sponsorship package includes a number of benefits, including a bursary to enable a student to attend the Wales Cancer Conference.
| Meeting Sponsor Package | £3000 |
|---|
Benefits include:
- Company logo and hyperlink on the sponsors’ page of the Conference webpage
- Company logo on appropriate pages of the Conference Programme and Abstract Book
- Sponsorship of a student bursary identified with your company details which will be recognised in meeting programme book, website, on poster-board and at the beginning of the proffered paper presentation
- A 50% discount on the price of any Plenary Session Sponsorship
- One complementary exhibition stand (3m x 2m)
- Two complementary conference registrations (travel & accommodation not included; not transferable)
- Free 100-word entry in Exhibitors’ Catalogue
Internet Café Sponsorship
Allowing delegates to stay in touch and check emails during their time at the Conference, the Internet Café is a central hub throughout the meeting. As the only company to sponsor the Internet Café, your company will benefit from sole-branding of the internet café.
| Internet Café Sponsorship Package | £4000 |
|---|
Benefits include:
- Company logo and hyperlink on the sponsors’ page of the conference webpage
- Sole branding of the Internet Café
- Opportunity to distribute company literature and branded goods from the Internet Café
- Company logo as screensaver on each monitor
- Company logo on appropriate pages of the Conference Programme and Abstracts Book
- A 50% discount on the price of Plenary Session Sponsorship
- Two complementary meeting registrations (travel & accommodation not included; not transferable)
- Free 100-word entry in Exhibitors’ Catalogue
Commercial Workshop Opportunities
Companies are offered the opportunity to organise their own workshop event with in the programme of the Wales Cancer Conference 2010 by booking one of the scheduled Commercial Workshops. Workshops can be clinical-based focusing on pharmaceuticals, drug development and clinical trials or laboratory-based, focusing on analytical and molecular methodology and biomarkers and your company can set the agenda of its Commercial Workshop
The commercial workshop can consist of short talks and/or demonstrations on new technology, equipment or products. Product names may be described and the sessions would educate the delegates in the use of the product. Your company will have control of the programme by inviting your own speakers and sending personal invitations to target delegates, although this will have to be approved by the Conference Programme Committee. This opportunity will be available on a first-come, first-served basis.
| Commercial Workshop Opportunities | |
|---|---|
| All Commercial workshops include a 3m x 2m Exhibition Stand (space only, allocated on a first-come, first-served basis and subject to availability) | |
| Commercial Workshop 1 – clinically focused Monday, 14 April 2010, 18:30 – 19.15 |
£4000 |
| Commercial Workshop 2 – laboratory focused Monday, 14 June 2010, 18.30 – 19.15 |
£4000 |
| Commercial Workshop 3 – clinically focused Monday, 14 April 2010, 19:15 – 20.00 |
£4000 |
| Commercial Workshop 4 – laboratory focused Monday, 14 April 2010, 19.15 – 20.00 |
£4000 |
Each commercial workshop package includes:
- The use of a lecture theatre including audiovisual equipment and technical support (minimum seating capacity for up to 60 delegates and a top table for up to 3 speakers
- One exhibition stand (3m x 2m) at a prime site within the Trade Exhibition Area (space only, allocated on a first-come, first-served basis and subject to availability)
- Two complementary meeting registrations (travel & accommodation not included; not transferable)
- The opportunity to send a pre-meeting email to conference delegates advertising the commercial workshop (to be undertaken by the Conference Secretariat on the company’s behalf)
- One “Commercial Workshop Announcement” included in the delegate bags
- Commercial workshop and workshop programme included on the Conference website including a direct link to the company’s corporate website.
- Company logo and hyperlink on the sponsors’ pages of the Conference website
- Company logo on appropriate pages of the Conference Programme and Abstracts Booklet
Take advantage of the sponsorship opportunities available at Wales Cancer Conference 2010 and provide your company with premier access to a high quality delegate and speaker audience.
Programme Sponsorship Opportunities
Companies are invited to provide sponsorship of plenary and parallel sessions and individual speakers. Sponsorship acknowledgement will be given in the Programme Book and the Conference website. We also invite sponsors to produce a slide advertising their sponsorship to be shown at the beginning of the sessions (product names may not be advertised). The Programme Sponsorship Opportunities will be available on a first-come, first-served basis
| Parallel Session Sponsorship | costs |
|---|---|
| Parallel session (with agreement of speakers and chairs) | £800 |
Full listing of all Parallel Sessions is available online - see agenda
Package includes:
- One complimentary registration
- Hyperlink to corporate website from programme page of the Conference website
- Acknowledgement of sponsorship in Programme Book and at start of session
- Full page advert (mono) in the Programme Book
| Speaker Sponsorship | costs |
|---|---|
| Plenary Speaker (with agreement of speaker) | £500 |
| Parallel Session Speaker (with agreement of speaker) | £300 |
Full listing of all speakers available - view here
Sponsorship includes:
- Hyperlink to corporate website from programme page of the conference website
- Acknowledgement of sponsorship in Programme Book and at start of presentation
| Poster prize sponsorship | costs |
|---|---|
| Clinical Poster Prize (single sponsor only) | £500 |
| Science Poster Prize (single sponsor only) | £500 |
Sponsorship includes:
- Hyperlink to corporate website from programme page of the conference website
- Acknowledgement of sponsorship in Programme Book and at the start of the prize giving
Poster prizes will be awarded to the top three clinical posters and the top three science posters. The posters will be judged by a scientific or clinical Poster Judging Panel respectively.
| Delegate Packs Sponsorship | costs |
|---|---|
| Single sponsor | £1500 |
| Shared sponsorship (maximum two companies) | £750 |
Delegate packs will be branded with the conference and the sponsor’s corporate logo.
All Sponsorship Opportunities are available on a first-come, first served basis.
All sponsorship provided will be prominently acknowledged.
Further information on sponsorship opportunities can be obtained by contacting
Uta Böger-Brown
BioMedEx
22 Allan Road
Killearn
Stirlingshire G63 9QE UK
T: 44 (0)1360 551 082
F: 44 (0)1360 551 083
E: walescancerconference@biomedex.co.uk
Advertising Opportunities
By advertising in the Wales Cancer Conference 2010 Programme Book or advertising on-line at the conference website your company can be seen to be part of this prestigious event and enhance your company’s profile amongst the conference delegates and beyond.
Wales Cancer Conference 2010 Programme Book only
| Rate | Mono | Colour |
|---|---|---|
| Outside Back Cover (full page only) | n/a | £500 |
| Inside Front Cover (full page only) | n/a | £350 |
| Inside Back Cover (full page only) | n/a | £350 |
| Full Page | £200 | £300 |
Artwork specifications:
Outside back cover
Full page with bleed: 216mm x 303mm
Full page with trim: 210mm
x 2957mm
Full page type area: 185 x 270mm
Inside pages
Full page with trim: 185mm x 270mm
Full page type area: n/a
All files must be finished art work. Please supply as the following only: Illustrator or InDesign with all fonts and graphics included with final artwork (all pictures CMYK and 300dpi or higher) or high resolution CMYK PDF with all fonts embedded (300dpi or higher).
Artwork submission deadline: Monday 1 March 2010
Further information on advertising opportunities can be obtained by contacting
Uta Böger-Brown
BioMedEx
22 Allan Road
Killearn
Stirlingshire G63 9QE UK
T: 44 (0)1360 551 082
F: 44 (0)1360 551 083
E: walescancerconference@biomedex.co.uk
Exhibitors’ / Sponsors’ Guidelines
Eligible Exhibits: Only the sign of the company whose name appears on the signed booking form may be placed in the stand or appear on any printed list of exhibitors. The sharing of exhibition space by two or more companies/not-for-profit organisations is not permitted.
Any Exhibitor / Sponsor planning any function, which is intended to involve meeting delegates during the period of Wales Cancer Conference 2010, must notify the Conference Secretariat (e: walescancerconference@biomedex.co.uk, t:44(0)1360 551 082) of its style, timing and size. Any such event is subject to prior agreement of the Wales Cancer Conference Programme Committee, the Wales Cancer Institute and the Wales Cancer Alliance.
Exhibitors are advised that the Wales Cancer Conference 2010 will be attended by cancer patients and members of patient support groups or patient advocacy organisations.
Book your Exhibition Space NOW!
